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How to Use Apple Keynote Live to Stream Presentations on the Web

Not everyone can always get together in the same room for a presentation. As businesses and work teams are more far-flung and working remotely, finding ways to collaborate is more important than ever!

That’s why you’ll want to use a feature like Apple Keynote Live to stream presentations to your audience. You don’t have to use a separate meeting software to take a presentation and share it with your audience online. This feature spans both the desktop and mobile versions of Keynote as you’ll see in this tutorial.

Apple Keynote Live to Stream Presentations

In this tutorial, I’m going to walk you through using Keynote Live to stream your presentations. You might be surprised how easy it is to take a Keynote presentation and broadcast it to collaborators. 

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Now let’s dive into this tutorial, to learn all about how to use Apple Keynote Live.

What Is Apple Keynote Live?

Amongst the Apple Keynote users that I know, it feels like Keynote Live is one of the lesser-known features that should be more popular. We’ve all been in a position to share a presentation with an audience, and using Keynote Live offers that functionality online.

Often, that means saving the presentation, sending it to an audience, and adding your notes to an email so that they’ll follow the presentation. But with Keynote Live, there’s a better way. Press play, share the URL, and everyone can follow along in real-time. 

In short, Keynote Live allows you to stream your Keynote presentations to an audience. Using this feature turns your presentation into an online experience that anyone can jump into. Let’s walk through using Keynote Live to share a presentation online.

Watch & Learn

Screencasts are one of the best ways to pick up a new skill. Check out the video below for an “over-the-shoulder” view of how you can use Apple Keynote Live to stream your presentations in real-time. 


Still want to learn more? Keep reading the rest of the tutorial to see the complete guide to using Keynote Live for sharing presentations.

How to Use Apple Keynote Live

To get started with Keynote Live, you’ll first need to save the presentation to your iCloud account. I always launch Keynote Live by clicking on the corresponding Keynote Live button on the menu at the top of the application.

After you click on Keynote Live, you’ll see a pop-up window that reminds you that you’ll need to move the presentation to iCloud for streaming. As you may already know, iCloud is Apple’s cloud storage service for storing files and media so that you can access them from anywhere. 

Learn more about the service with iMore’s guide that explains iCloud, but the critical bit of knowledge for this tutorial is that you move your presentation to iCloud to use Keynote Live.

Move to iCloud in Keynote
Before sharing a Kyenote presentation online live (for this example I used The Fashion Keynote template from Envato Elements) Keynote requires that you save and move your presentation to your iCloud account.

Now, you’ll see a brief pop-up that explains the benefits of using Keynote Live. Just click on Continue to move to the next step.

Welcome to Keynote Live
Just click Continue on this pop-up window to move ahead with streaming your presentation.

Believe it or not, that’s it! You’ll see a pop-up window that shows that your slideshow is ready to share as you can see in the screenshot below:

Your Slideshow is Ready
The pop-up window shows that your presentation is ready to share with the audience.

How to Share the Presentation With Viewers

Now that you’ve walked through the setup for sharing a Keynote presentation with your audience, it’s time to invite viewers in to view the presentation.

As you can see in when you click on the More Options menu in the screenshot above, one option is to share a URL that you can share easily. It’s easy to take this Apple Keynote Live stream
link and drop it into an email or meeting invite with collaborators.

The advantage of sending this URL is that anyone can view it. Even if the recipient is on a Windows PC with access only to a web browser, they can still view your Keynote Live presentation. 

If you decide to directly share Apple Keynote link, I highly recommend using the Require Password option. Using a URL to share with viewers is convenient and makes it easy to connect, but you might not want that URL to make its way to the masses. In that case, it helps to add a password that adds a layer of authentication as you can see in the screenshot below.

Require Password for Keynote Live
While sharing Apple Keynote links is useful, you might want to add a password from the More Options menu that the viewer will need to enter to join your presentation.

For viewers that might be using iOS devices, using the Invite Viewers button is a great option. For example, using Messages to send the presentation link will help users on an iPad or iPhone jump straight into the presentation from their device.

Share Invite Viewers from Keynote Live
On the Invite Viewers dropdown, you can easily connect to messaging or social services to quickly send a link to your audience.

How to Start Your Keynote Live Presentation

Now that you’ve connected with your audience and sent the link, it’s time to start the presentation! Within Keynote, you’ll see an icon that shows how many people are in the “waiting room,” ready for the presentation to begin.

Click on the play button and choose Play on Keynote Live to start broadcasting your presentation. You’ll go into the standard presentation view with all of the typical aids for presenting.

Play on Keynote Live option
The play button not only shows the viewers that are joined into your stream but can also be used to kick off your presentation. 

After you start the presentation, you’ll see the familiar interface for sharing your Keynote slides. In the upper right corner, you’ll also see the number of viewers that have currently joined your presentation.

Presenter View in Keynote Live
Presenter View in Keynote Live will show the active number of audience members in the upper corner of the view.

That’s it! Proceed with your presentation, and the audience will see all of the animations, content, and data that you’ve built into your slides.

If you want to share audio or voice over the slides, you might need to consider a separate setup for that. Either set up a call-in number or conference call or pre-record the audio that you want to play with this guide from Apple.

Consider turning on Keynote Live any time that you’re in a conference room with no big screen display to share the slides. I’ve personally used this feature in that exact situation, and it saved everyone from crowding around a screen or printing paper copies beforehand. Instead, everyone jumped into the slides on their own devices.

Keynote Live on iOS Devices

One of the options for viewing a Keynote presentation is using the Keynote app for iOS devices. In this section of the tutorial, let’s take a brief look at how Apple Keynote Live works for those viewers.

The good news is that the experience for iOS viewers is almost identical to the desktop version. As you can see in the image below, the presentation that shows on an iPad more or less mirrors the exact version built on Keynote for Mac. It’s that continuity that makes Apple Keynote Live an ideal choice to share a presentation.

Keynote Live on iPad
The iOS view of a Keynote Live presentation matches the version built on Keynote for Mac, ensuring that everyone experiences the presentation as it was intended.

Finally, one of my favorite ways to share Apple Keynote Live presentations online is with viewers who only have a web browser to jump in. Sharing a URL from the More Options menu helps ensure that no one is left out for viewing the presentation, no matter what platform they prefer to work on. 

Recap & Keep Learning

In this tutorial, you learned how to showcase your Apple Keynote presentations online. This feature can bring together an audience with no extra apps or setup required. It’s that type of flexibility that keeps me turning to Keynote as my go-to presentation software.

Don’t miss out on MacMost’s tutorial that offers another perspective on using Keynote Live.

Want to learn more about Apple Keynote? We’ve got you covered. Check out any or all of the tutorials below to keep leveling up your skills with Apple’s flagship presentation software.

We also have the perfect complement to this tutorial, which will walk you through the complete presentation process. The Complete Guide to Making Great Presentations is available for free with a subscription to the Tuts+ Business Newsletter. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

The complete guide to making great presentations

How do you share your presentations with an audience? If you’ve got a favorite Keynote tip that you want to share with the rest of the Tuts+ audience, make sure to leave a comment below this tutorial.